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Dear all,</div>
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I wanted to share these resources as soon as possible in case they might be helpful for the ongoing planning of ICAL 2027.</div>
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Many international conference guidelines emphasize good airport access and inclusive practices to reduce burden on participants, especially senior scholars and those with health or travel constraints.</div>
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For example, the <span style="font-weight: 700;">SIGACCESS Accessible Conference Guide</span> (<span style="color: black;"><u><a style="color: black; display: inline; margin: 0px; min-width: 0px;" data-copy-preserve="1" rel="noopener noreferrer nofollow" class="css-1jxf684 r-bcqeeo r-1ttztb7 r-qvutc0 r-poiln3 r-1g4g62n r-yn5ncy r-clrlgt r-nvplwv r-1nao33i r-1ddef8g r-26swo6 r-1loqt21 OWAAutoLink" id="OWAd5ddd4f7-28a3-f09f-4e47-1c12b68edce5" target="_blank" href="http://www.sigaccess.org/welcome-to-sigaccess/resources/accessible-conference-guide/">http://www.sigaccess.org/welcome-to-sigaccess/resources/accessible-conference-guide/</a></u></span>) asks
organizers to consider:</div>
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"Is there accessible public transport from the airport (or other likely arrival points) to the hotel, and between the hotel(s) and the conference venue?"</li><li style="font-family: Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); align-self: start; text-indent: 0px; margin-top: 0.5em;">
"How complex is the journey?"</li><li style="font-family: Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); align-self: start; text-indent: 0px; margin-top: 0.5em;">
"Is there a shuttle service or other transportation options?"</li></ul>
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Similar recommendations appear in other resources:</div>
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<span role="presentation" style="font-weight: 700;">UN Convention on the Rights of Persons with Disabilities (CRPD, Article 9)</span>:
<span role="presentation" style="color: black;"><u><a style="color: black; display: inline; margin: 0px; min-width: 0px;" data-copy-preserve="1" rel="noopener noreferrer nofollow" class="css-1jxf684 r-bcqeeo r-1ttztb7 r-qvutc0 r-poiln3 r-1g4g62n r-yn5ncy r-clrlgt r-nvplwv r-1nao33i r-m71pgl r-1ddef8g r-1loqt21 OWAAutoLink" id="OWAfebd4246-2b58-bc3d-d41b-21ed0f31cd58" target="_blank" href="https://www.un.org/development/desa/disabilities/convention-on-the-rights-of-persons-with-disabilities/article-9-accessibility.html">https://www.un.org/development/desa/disabilities/convention-on-the-rights-of-persons-with-disabilities/article-9-accessibility.html</a></u></span></li><li style="font-family: Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); align-self: start; text-indent: 0px; margin-top: 0.5em;">
<span role="presentation" style="font-weight: 700;">ASEAN MICE Venue Standards</span>:
<span role="presentation" style="color: black;"><u><a style="color: black; display: inline; margin: 0px; min-width: 0px;" data-copy-preserve="1" rel="noopener noreferrer nofollow" class="css-1jxf684 r-bcqeeo r-1ttztb7 r-qvutc0 r-poiln3 r-1g4g62n r-yn5ncy r-clrlgt r-nvplwv r-1nao33i r-m71pgl r-1ddef8g r-1loqt21 OWAAutoLink" id="OWAc09972b4-ee13-0bd8-9329-5b1d118d9953" target="_blank" href="https://asean.org/wp-content/uploads/2012/05/ASEAN-MICE-Venue-Standards-Exhibition-Venue.pdf">https://asean.org/wp-content/uploads/2012/05/ASEAN-MICE-Venue-Standards-Exhibition-Venue.pdf</a></u></span> (and
related documents for meeting rooms)</li><li style="font-family: Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); align-self: start; text-indent: 0px; margin-top: 0.5em;">
<span role="presentation" style="font-weight: 700;">GSTC MICE Criteria</span>: <span role="presentation" style="color: black;">
<u><a style="color: black; display: inline; margin: 0px; min-width: 0px;" data-copy-preserve="1" rel="noopener noreferrer nofollow" class="css-1jxf684 r-bcqeeo r-1ttztb7 r-qvutc0 r-poiln3 r-1g4g62n r-yn5ncy r-clrlgt r-nvplwv r-1nao33i r-m71pgl r-1ddef8g r-1loqt21 OWAAutoLink" id="OWAa418e613-c8e0-12cb-4a8b-472580b364c4" target="_blank" href="https://www.gstcouncil.org/gstc-criteria/gstc-mice-criteria/">https://www.gstcouncil.org/gstc-criteria/gstc-mice-criteria/</a></u></span></li><li style="font-family: Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); align-self: start; text-indent: 0px; margin-top: 0.5em;">
<span role="presentation" style="font-weight: 700;">Fourwaves Conference Planning Checklist</span>:
<span role="presentation" style="color: black;"><u><a style="color: black; display: inline; margin: 0px; min-width: 0px;" data-copy-preserve="1" rel="noopener noreferrer nofollow" class="css-1jxf684 r-bcqeeo r-1ttztb7 r-qvutc0 r-poiln3 r-1g4g62n r-yn5ncy r-clrlgt r-nvplwv r-1nao33i r-m71pgl r-1ddef8g r-1loqt21 OWAAutoLink" id="OWA2eb1dd1b-5885-35b5-a3b3-41f5a68bd70e" target="_blank" href="https://fourwaves.com/blog/conference-planning-timeline/">https://fourwaves.com/blog/conference-planning-timeline/</a></u></span></li><li style="font-family: Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); align-self: start; text-indent: 0px; margin-top: 0.5em;">
<span role="presentation" style="font-weight: 700;">Ex Ordo Conference Planning Checklist</span>:
<span role="presentation" style="color: black;"><u><a style="color: black; display: inline; margin: 0px; min-width: 0px;" data-copy-preserve="1" rel="noopener noreferrer nofollow" class="css-1jxf684 r-bcqeeo r-1ttztb7 r-qvutc0 r-poiln3 r-1g4g62n r-yn5ncy r-clrlgt r-nvplwv r-1nao33i r-m71pgl r-1ddef8g r-1loqt21 OWAAutoLink" id="OWAf252fff5-c691-e738-8984-48fff79bf7aa" target="_blank" href="https://www.exordo.com/blog/your-foolproof-conference-planning-checklist">https://www.exordo.com/blog/your-foolproof-conference-planning-checklist</a></u></span></li></ul>
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These resources also contain other useful information for conference operations (including timelines, accessibility, and participant considerations). While past ICAL venues have worked in their own contexts, I hope we can avoid relying too heavily on previous
experiences and consider current guidelines to make the conference as inclusive as possible for everyone.</div>
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I decided to share this with the whole community rather than just individuals or the Steering Committee, because I believe broadening our perspective — including how other areal linguistics conferences operate — would be beneficial. For example, in SEALS, the
organizer Prof. Paul Sidwell has mentioned prioritizing accessibility to a hub airport.</div>
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I hope the organizers and Steering Committee might find them helpful for discussion.</div>
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Best regards,<br>
Yuko</div>
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