" DISC:Job Opening at American Councils for International Education in Washington, DC"

Wed Nov 29 02:04:38 UTC 2006

What does the President do?

Genevra Gerhart

ggerhart at comcast.net

www.genevragerhart.com
www.russiancommonknowledge.com

-----Original Message-----
From: Slavic & East European Languages and Literature list
[mailto:SEELANGS at LISTSERV.CUNY.EDU] On Behalf Of HumanResources
HumanResources
Sent: Tuesday, November 28, 2006 1:40 PM
To: SEELANGS at LISTSERV.CUNY.EDU
Subject: [SEELANGS] " DISC:Job Opening at American Councils for
International Education in Washington, DC"

 Executive Assistant to the President
Washington, DC

Position Description
FLSA STATUS:	Exempt

SUMMARY:
The Executive Assistant provides administrative and project support to the
President.  The Executive Assistant independently performs a broad range of
tasks aimed at providing information to and on behalf of the President and
works in cooperation with senior staff and board members, exercising
attention to detail, tact and diplomacy.

Key among the functions of the Executive Assistant are: preparation of
reports, correspondence, and presentations; travel expenses and
administration; conference planning, including meeting logistics, travel
arrangements, printed materials, and on-site coordination; external
relations with officials from related organizations, embassies, foreign
governments, U.S.Government agencies, multilateral development banks, and
Capitol Hill; board and committee relations, including board meetings;
coordination of travel logistics for the President and associates, including
visas; maintenance of the President's calendar and extensive contact list;
and support to the Multi-Media department including handling sales and
royalties, and editing of English language materials including textbooks,
Russian language learning web site, and the Russian Language AP examination.

RESPONSIBILITIES: 
General Presidential Support
·	Provides general support, including word processing, photocopying,
mailing, proofreading and editing, technical assistance, fielding incoming
calls and placing outgoing calls for the President, etc;
·	Maintains complete organization and categorization of office files,
reports, legal records, etc. with attention to detail requisite for the
Executive Office; maintains critical corporate history and original records
and files;
·	Maintains address, phone, and e-mail lists for President, including
Board and committee members;
·	Handles financial transactions related to maintaining the
President's office, including requesting supplies, preparing check requests,
maintaining records of expenses and reconciling corporate credit card
statements; and
·	Schedules appointments and meetings for the President, including
senior staff meetings, maintaining paper, electronic, and intranet
calendars.
Research
·	Gathers information at the request of the President from a range of
internal and external sources;
·	Produces reports as requested by the President or senior staff using
spreadsheet, database, and presentation software, and/or text files; works
with Data Management Coordinator, Institutional Research Manager, and
Program Managers as necessary.
·	Monitors news broadcasts, mailing lists, bulletins, and trade
publications for updates relevant to sphere of operations, including RFE/RL,
Chronicle of Higher Education, Johnson's Russia List, etc., forwarding
issues relevant to the organization to the President and selected staff
members.
Internal and External Relations
·	Prepares custom packets and collections of information for
delegations or events as needed;
·	Assists in mass mailings, including holiday cards, invitations,
informational materials, etc., as needed;
·	Maintains President's Page section of corporate Intranet, including
"what's new", travel and event calendars, downloadable biographies and
curriculum vitae, historical records, speeches, presentations, etc;.
Corporate Hospitality
·	Makes travel and lodging reservations for visitors for the President
or senior staff, as needed;
·	Greets visitors; provides refreshments;
·	Manages all meeting logistics: reserving space, obtaining catering
services, prepares conference room, etc.;
·	Arranges travel and lodging for attendees;
·	Makes dining reservations for the President and guests, as
requested;
·	Prepares and distributes invitations, notes, responses, etc. on
behalf of the President; 

Liaison to Boards
·	Coordinates scheduling of meetings for Board of Trustees, ACTR
Board, and other boards as necessary;
·	Prepares, assembles, and distributes materials for meeting
attendees, including Board Books;
·	Takes and drafts minutes; prepares final draft of minutes and
distributes as directed;
Travel
·	Makes travel arrangements for the President, colleagues, and family,
as requested; serves as liaison with in-house travel agent to obtain airline
reservations and tickets; reserves lodging, car rentals, etc. obtaining
passport and visas as needed;
·	Serves as liaison with hosting organizations concerning logistics of
President's travel (e.g. lodging, arrival/departure, transportation, etc.);
Multi-Media Department
·	Handles textbook sales for  the Publications department;
·	Maintains finance for in-house book sales, including billing,
receiving, follow-up on late payments, returns, coding of all receipts, and
updating of sales records by title;
·	Computes and disburses royalties for all ACTR textbooks, including
in-house and distributor sales;
·	Proofreads Publications department English-language output;
·	Maintains tally of book sales and inventory; duplicates new
materials as needed.
·	Maintains sufficient stock of textbooks, video and audio materials,
ordering/duplicating additional supply as necessary.  

QUALIFICATIONS:
§	Bachelor's degree required; area studies degree or knowledge of the
region preferred;
§	Progressively responsible work experience;
§	Excellent research, writing, and verbal communication skills;
§	Strong attention to detail and organization;
§	Ability to work additional hours and occasional weekends;
§	Demonstrated facility with internet and web-based research methods;
§	Proficiency with word processing, and spreadsheet software;
§	Effective interpersonal skills; and
§	Russian language proficiency required.

TO APPLY:
Send letter/resume and salary requirements to HR Department, American
Councils, 1776 Massachusetts Avenue, Suite 700, Washington, DC  20036.  Fax:
202-872-9178 or 202-833-7523; email: resumes at americancouncils.org.
Affirmative Action / Equal Opportunity Employer.

American Councils for International Education: ACTR/ACCELS is an
international not-for-profit organization working to advance education,
research, and mutual understanding across the United States and the nations
of Eastern Europe, Eurasia, and Southeast Europe. Its mission is to foster
democratic development and civil societies by advancing education and
research, cultivating leadership, and empowering individuals and
institutions through learning. With a staff of 400 professionals in 17
countries, American Councils designs, implements, and supports innovative
programs in education, community outreach, and scholarly research.

-------------------------------------------------------------------------
 Use your web browser to search the archives, control your subscription
  options, and more.  Visit and bookmark the SEELANGS Web Interface at:
                    http://seelangs.home.comcast.net/
-------------------------------------------------------------------------
-------------------------------------------------------------------------
 Use your web browser to search the archives, control your subscription
  options, and more.  Visit and bookmark the SEELANGS Web Interface at:
                    http://seelangs.home.comcast.net/
-------------------------------------------------------------------------