Disc: " Job Opening at American Councils for International Ed in Yekaterinburg, Russia"

[HumanResources HumanResources]

Position Description


SUMMARY:
The Office Director is the key individual in the field office responsible program administration.  Primary responsibilities include: recruitment and testing of potential program participants; orientation and coordination of logistics for participants; oversight of administrative and finance functions; participation in coordination of alumni events;  liaison with US and Russian government officials; and development of initiatives related to American Councils’ work in the region.  The Office Director reports to the Regional Director for Russia, and works in conjunction with: Moscow administrative officers and Washington-based program managers.

PRIMARY RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO: 
Administration and Finance Duties:  
·	Organize and maintain all participant document files;
·	Respond to inquiries and correspondence related to all programs;
·	Assist with recruitment of office staff;
·	Prepare materials for training seminars;
·	Prepare and submit timesheets twice a month; 
·	Oversee and conduct performance reviews for office staff;
·	Monitor outgoing and incoming funds; 
·	Manage fiscal operations of the office;
·	Provide DC office with finance reports and budgets on a monthly basis
·	Assist in the development of new organizational and business development initiatives  

Alumni Events:  
·	Appoint and oversee alumni assistants;
·	Assist in planning, organizing and implementing events; 
·	Prepare report on alumni events; 	
·	Monitor recruiters’ alumni activities

Government Liaison:
·	Meet with ministry officials before program recruitment begins to provide information and overview of the competition process; keep them informed of changes regarding the competition;
·	Provide ministry officials with program and competition materials, as requested;
·	Facilitate meeting with candidates and their parents
·	Maintain regular communications with US Consulate staff on recruitment, processing, participant on-program support, and alumni programming.

Recruitment/Testing:  
·	Assist recruiters in finding recruiting assistants ;
·	Prepare contracts for recruiting assistants ;
·	Oversee recruitment activities to assure the competition is conducted properly and in a timely manner;
·	Secure advertising and testing location;
·	Conduct testing;
·	Organize and participate in meetings with candidates, finalists and their parents;
·	Conduct interviews with candidates;
·	Prepare materials for finalist packets;
·	Prepare correspondence with candidates, finalists, those not selected, and alternates;

Orientation:  
·	Organize and conduct meetings for all finalists and alternates;
·	Organize and lead multiple cycles of 3 day pre-departure orientations for finalists;
·	Respond to requests and relay information to finalists and alternates;
·	Assist in all travel and lodging logistics:  meeting flights; transporting to hotels; organizing meeter greeters;
·	Assist with participant orientation registration; 
·	Organize parents’ meeting, including contributions from alumni, local assistants, and Americans;
·	Serve as liaison with ministry and USG officials to encourage attendance; 

Returning Participants:  
·	Maintain contact with parents of returning students;
·	Organize and conduct meeting for parents of returning students;
·	Purchase travel tickets for returning students;

QUALIFICATIONS:
·	Program administration experience;
·	Supervisory experience;
·	Fluent in Russian and/or regional languages;
·	Experience traveling extensively under difficult conditions;
·	Experience in budget management;
·	BA in relevant field (e.g. Russian language, Russian area studies, education, etc.) required; advanced degree preferred

TO APPLY:
Send letter/resume and salary requirements to HR Department, American Councils, 1776 Massachusetts Avenue, Suite 700, Washington, DC  20036.  Fax: 202-872-9178 or 202-833-7523; email: resumes at americancouncils.org. Affirmative Action / Equal Opportunity Employer.

American Councils for International Education: ACTR/ACCELS is an international not-for-profit organization working to advance education, research, and mutual understanding across the United States and the nations of Eastern Europe, Eurasia, and Southeast Europe. Its mission is to foster democratic development and civil societies by advancing education and research, cultivating leadership, and empowering individuals and institutions through learning. With a staff of 400 professionals in 17 countries, American Councils designs, implements, and supports innovative programs in education, community outreach, and scholarly research.

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