Two vacancies contingent upon funding in DC - Program Assistant and Program Officer

[Ruth Wallach]

Given that this is contingent on funding, should I post the positions  
on the AATSEEL jobs site?

Ruth

On Oct 16, 2009, at 2:13 PM, Kitt Poole wrote:

> Program Assistant
> Overseas Language Programs
> Washington, DC
>
> Position Description
> SUMMARY:
> Based in Washington, DC, the Program Assistant will contribute to the
> development and administration of American Councils critical language
> programs focused on training beginning-to-superior speakers of  
> critical
> languages through intensive summer language institutes overseas.
>
> The Program Assistant will report to the Project Director with primary
> responsibility for tasks associated with administering study abroad
> programs in several countries.  The key role of the Program  
> Assistant is
> to provide the project director and program staff with critical  
> clerical
> and administrative support in order to ensure the smooth  
> functioning of
> programs. The position will require close attention to detail, the
> ability to handle multiple tasks and work independently, and a  
> readiness
> to communicate with diverse groups of people.
>
> DUTIES & RESPONSIBILITIES:
> *	Answer and return phone calls;
> *	Scan and copy program materials for distribution;
> *	Prepare departmental mailings;
> *	Assist in preparation of information packets for program
> participants;
> *	Process participant documents;
> *	Manage participant database;
> *	Assist in preparing, mailing and tracking invoices and payments;
> *	Participate in making arrangements for pre-departure
> orientations;
> *	Assist in making domestic and international travel arrangements
> for staff, advisory board members and program participants;
> *	Update and maintain contact information lists for participants,
> host institutions and staff;
> *	Edit and update program handbooks and other program materials;
> and
> *	Itemize and prepare materials for archiving.
>
> Qualifications:
> *	Bachelor's degree;
> *	Knowledge of Chinese, Russian or other critical language
> preferred;
> *	Experience in international education or study abroad preferred;
> *	Excellent written and oral communication skills;
> *	Effective interpersonal skills;
> *	Strong computer skills;
> *	Demonstrated organizational ability;
> *	Demonstrated problem-solving skills;
> *	Strong attention to detail;
> *	Ability to manage multiple priorities quickly and effectively;
> and
> *	Ability to work independently while contributing to an overall
> team effort.
>
> Position contingent upon funding.
>
> TO APPLY:
> Send letter/resume and salary requirements to HR Department, American
> Councils, 1776 Massachusetts Avenue, Suite 700, Washington, DC  20036.
> Fax: 202-572-9095 or 202-833-7523; email:  
> resumes at americancouncils.org.
> Affirmative Action / Equal Opportunity Employer.
>
> American Councils improves education at home and abroad through the
> support of international research, the design of innovative programs,
> and the exchange of students, scholars, and professionals around the
> world.  American Councils employs a full-time professional staff of  
> over
> 370, located the U.S. and in 40 cities in 24 countries of Eastern
> Europe, Eurasia, Asia and the Middle East.
>
> ++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 
> ++++
> +++++++++
> Communications and Alumni Officer
> Overseas Language Programs
> Washington, DC
>
> Position Description
> SUMMARY:
> Based in Washington, DC, the Communications and Alumni Officer will
> assist in the administration of American Councils study abroad  
> programs
> focused on training approximately 300 speakers of critical  
> languages per
> year through intensive summer language institutes in East Asia and
> Eurasia.
>
> The Communications and Alumni Officer will report to the Project
> Director and will be charged with coordinating and facilitating the  
> flow
> of information among a variety of program constituents, including
> program staff, participants, alumni, board members, and university
> partners. The position entails developing a program website,  
> maintaining
> a database of program reports, and coordinating updates and  
> revisions to
> program materials. The Communications and Alumni Officer will work
> closely with the Project Director and American Councils program  
> staff to
> promote and administer a grants competition for program alumni and
> coordinate a variety of program follow-on activities.
>
> The position will require close attention to detail, strategic  
> thinking,
> the ability to handle multiple tasks and work independently, and a
> readiness to communicate with diverse groups of people. Some travel  
> may
> be required.
>
> DUTIES & RESPONSIBILITIES:
> *	Respond to telephone calls and e-mail inquiries; assist in daily
> coordination of team activities;
> *	Assist in organizing advisory board meetings, including making
> travel arrangements;
> *	Coordinate and conduct informational presentations about
> American Councils programs for students and faculty, including
> promotional trips to U.S. universities and conferences;
> *	Oversee department website, including developing and managing
> website content;
> *	Coordinate updates and revisions to program handbooks, policies
> and materials;
> *	Assist in the development of a reporting and notification system
> for program constituents, including program participants and alumni,
> domestic and international partners;
> *	Assist in compiling of grant proposals and reports;
> *	Develop and maintain an online alumni network;
> *	Work with language advisory board members to enhance the content
> of on-line language learning resources for program participants;
> *	Oversee a small-grants competition for program alumni; and
> *	Coordinate a variety of follow-on activities for program alumni.
>
>
> Qualifications:
> *	BA required; MA preferred;
> *	Study abroad or international work experience preferred;
> *	Strong written and oral communication skills in English;
> knowledge of a critical language preferred;
> *	Ability to communicate effectively and in a timely fashion with
> numerous constituents;
> *	Strong organizational skills and attention to detail;
> *	Ability to work independently while contributing as a member of
> a team;
> *	Experience in creating marketing and advertising strategies
> preferred;
> *	Previous program administration experience; and
> *	Experience working with websites, electronic media and databases
> preferred.
>
>
> Position contingent upon funding.
>
> TO APPLY:
> Send letter/resume and salary requirements to HR Department, American
> Councils, 1776 Massachusetts Avenue, Suite 700, Washington, DC  20036.
> Fax: 202-572-9095 or 202-833-7523; email:  
> resumes at americancouncils.org.
> Affirmative Action / Equal Opportunity Employer.
>
> American Councils improves education at home and abroad through the
> support of international research, the design of innovative programs,
> and the exchange of students, scholars, and professionals around the
> world.  American Councils employs a full-time professional staff of  
> over
> 370, located the U.S. and in 40 cities in 24 countries of Eastern
> Europe, Eurasia, Asia and the Middle East.
>
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