Conf: Call for ACL-2003 Site Proposals

Philippe Blache pb at
Wed Dec 20 15:35:31 UTC 2000

From: Priscilla Rasmussen <rasmusse at>

CALL for Bids to Host ACL 2003

The Association for Computational Linguistics (ACL) hereby
invites proposals to host the 41st Annual Meeting of the ACL (ACL'03).
International ACL conferences are usually held at the end of July.
In keeping with the ACL policy of rotating conference venues,
we seek proposals from Asia.

The proposal submission process is in two stages. First, draft proposals are
sought from prospective proposers. Based on the evaluation of the draft
proposals, selected proposers will be invited to submit full proposals. The
intent of a request for draft proposals is to minimize the labor and costs
associated with the production of full proposals.

Bids for Local Arrangements Chair can include suggestions for General
Chair, which must be someone other than the Local Arrangements Chair
but could be at the same institution.

The General Chair will be responsible for overseeing operations of
the conference, including working with the Executives of the ACL and
the NAACL and collaborating with the Local Arrangements Chair to develop
the budget and registration materials; working with the Program and
Local Arrangements Chairs to develop the schedule and program;
working with the ACL Executive Board to appoint supporting chairs to
obtain outside funding, publicize the conference, and organize
workshops, tutorials, student events, and demonstrations (none of
these supporting nominations need to be included in the proposal);
and coordinating the activities of the various chairs and their

The Local Arrangements Chair will be responsible for the activities
such as arranging meeting rooms, equipment, refreshments, housing,
on-site registration, participant e-mail access, security for
equipment, the reception, the banquet, and working with the General
Chair, the ACL, and the NAACL to develop the budget and registration

The ACL Executive Board will select the Program Committee Chair, who
will be responsible for the processes of soliciting, receiving, and
reviewing submissions; selecting the papers to be presented at the
conference; notifying authors of acceptance or rejection; and
developing the conference program.

Draft proposals are due on 15 April 2001.  Draft proposals are evaluated
competitively by the ACL Executive Committee. Selected proposers will be
informed electronically before 15 May 2001. Full proposals are due on 15
June 2001.

Draft proposals should include:

- - Location (accessibility, conference venue, hotels, student dorms)
- - Local CL Community
- - Proposed Date
- - Meeting Space (space for plenary sessions, tutorials, workshops,
    posters, exhibits, demos and small meetings)
- - A/V equipment
- - Food/Entertainment/Banquet/Receptions
- - Local Arrangements (chairs, committee, volunteer labor, registration
- - Sponsorships
- - Budget estimates

Proposals will be evaluated in relation to a number of site selection
criteria (unordered):

- - Experience of Local Arrangement team.
- - Local CL community support.
- - Local government and industry support.
- - Accessibility and  attractiveness of proposed site.
- - Appropriateness of proposed dates.
- - Adequacy of conference and exhibit facilities for the anticipated
    number of registrants
- - Adequacy of residence accommodations and food services in a range of
    price categories and close to the conference facilities.
- - Adequacy of budget projections and expected surplus.
- - Balance with regard to the geographical distribution of previous

Draft proposals should be sent electronically to the ACL Vice-President,
with a copy to the executive committee's area coordinator for 2001.

Prof. John Nerbonne                 Prof. Junichi TSUJII
Alfa Informatica, P.O. Box 716      Department of Information Science
University of Groningen             Faculty of Science, University of Tokyo
9700 AS Groningen, The Netherlands  7-3-1 Hongo Bunkyo-ku Tokyo 113-0033
Tel. +31 (0)50 363 58 15               +81 (0)3-5841-4098
Fax            363 68 55                        5802-8872
Email: nerbonne at          tsujii at

Submission Dates:

Draft proposals are due on 15 April 2001;
Full proposals are due on 15 June 2001.

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