Program Associate position Available with American Councils for International Education in Belgrade, Serbia

[Dawn Blackwell]

Program Associate


Secondary School Programs


Belgrade, Serbia


 


Position Description


 

SUMMARY:

The Belgrade-based Program Associate is responsible for overseas functions related to the A-SMYLE and YES  programs in Southeast Europe including: recruiting qualified candidates for the programs; arranging and participating in the interviewing and testing of semi-finalists; coordinating pre-departure orientations for finalists; assisting with logistics for departure and return of finalists.  This position reports to the Southeast Europe Regional Director. 

 

Primary Responsibilities Include: 

 

Alumni Events

·        Assist in organizing and implementing events throughout Southeast Europe

·        Supervise Alumni Coordinators;

·        Oversee alumni competitions;

·        Prepare report on alumni events;

·        Liaise with program partners;

 

Orientation:  

·        Coordinate the organization and conduct of pre-departure orientations for all finalists and alternates;

·        Respond to requests and relay information to finalists and alternates;

·        Assist in all travel and lodging logistics:  meeting flights; transporting to hotels; coordinating travel staff;

·        Assist with participant orientation registration;

·        Organize parent meetings for program participants: meetings include participation by alumni, local assistants, and Americans;

·        Serve as liaison with ministry officials to attend; 

 


Visa Interviews


·        Assist in data entry for visa processing;

·        Arrange interview times with consulate;

·        Arrange participant travel to and from Belgrade;

·        Accompany student to consulate for interviews;

 


Travel


·        Assist in all travel and lodging logistics: meeting flights; transporting to hotels; coordinating participant travel between home and international gateway. 

 

Recruitment/Testing:  

·        Assist in recruitment of recruiting assistants;

·        Carry out recruitment activities to assure that the competition is conducted in a timely and proper fashion;

·        Secure advertising and testing location;

·        Conduct testing;

·        Organize and participate in meetings with semifinalists;

·        Conduct interviews with semifinalist;

·        Prepare materials for finalists packets;

·        Prepare correspondence with applicants;

 

On Program Support

§         Maintain contact with parents of students on program;

§         Respond to requests from the Washington, DC office to relay information to and from parents;

§         Organize and conduct meeting for parents of returning students;

 

Administration and Finance Duties:  

·        Organize and maintain participant document files;

·        Respond to inquiries and correspondence;

·        Monitor outgoing and incoming funds; 

·        Provide information for budget requests and monitor expenses;

            

QUALIFICATIONS:

·        Program administration experience;

·        Excellent communication skills;

·        Supervisory experience;

·        Fluent in on or more local languages;

·        Experience traveling under difficult conditions;

·        Experience in budget management;

·        BA in relevant field (e.g. Russian language, Russian area studies, education, etc.) required; 

·        Familiarity with the American Councils administered secondary school program preferred.

 

TO APPLY:

Send letter/resume and salary requirements to HR Department, American Councils, 1776 Massachusetts Avenue, Suite 700, Washington, DC  20036.  Fax: 202-572-9095 or 202-833-7523; email: resumes at americancouncils.org . Affirmative Action / Equal Opportunity Employer.

 

American Councils improves education at home and abroad through the support of international research, the design of innovative programs, and the exchange of students, scholars, and professionals around the world.  American Councils employs a full-time professional staff of over 370, located the U.S. and in 40 cities in 24 countries of Eastern Europe, Eurasia, Asia and the Middle East.

 
Dawn Blackwell
Human Resource Generalist
American Councils for International Education:ACTR/ACCELS
Phone: 202/833-7522
Fax: 202/572-9095
 
 
 

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