Two vacancies contingent upon funding in DC - Program Assistant and Program Officer
Ruth Wallach
rwallach at USC.EDU
Mon Oct 19 16:03:09 UTC 2009
Given that this is contingent on funding, should I post the positions
on the AATSEEL jobs site?
Ruth
On Oct 16, 2009, at 2:13 PM, Kitt Poole wrote:
> Program Assistant
> Overseas Language Programs
> Washington, DC
>
> Position Description
> SUMMARY:
> Based in Washington, DC, the Program Assistant will contribute to the
> development and administration of American Councils critical language
> programs focused on training beginning-to-superior speakers of
> critical
> languages through intensive summer language institutes overseas.
>
> The Program Assistant will report to the Project Director with primary
> responsibility for tasks associated with administering study abroad
> programs in several countries. The key role of the Program
> Assistant is
> to provide the project director and program staff with critical
> clerical
> and administrative support in order to ensure the smooth
> functioning of
> programs. The position will require close attention to detail, the
> ability to handle multiple tasks and work independently, and a
> readiness
> to communicate with diverse groups of people.
>
> DUTIES & RESPONSIBILITIES:
> * Answer and return phone calls;
> * Scan and copy program materials for distribution;
> * Prepare departmental mailings;
> * Assist in preparation of information packets for program
> participants;
> * Process participant documents;
> * Manage participant database;
> * Assist in preparing, mailing and tracking invoices and payments;
> * Participate in making arrangements for pre-departure
> orientations;
> * Assist in making domestic and international travel arrangements
> for staff, advisory board members and program participants;
> * Update and maintain contact information lists for participants,
> host institutions and staff;
> * Edit and update program handbooks and other program materials;
> and
> * Itemize and prepare materials for archiving.
>
> Qualifications:
> * Bachelor's degree;
> * Knowledge of Chinese, Russian or other critical language
> preferred;
> * Experience in international education or study abroad preferred;
> * Excellent written and oral communication skills;
> * Effective interpersonal skills;
> * Strong computer skills;
> * Demonstrated organizational ability;
> * Demonstrated problem-solving skills;
> * Strong attention to detail;
> * Ability to manage multiple priorities quickly and effectively;
> and
> * Ability to work independently while contributing to an overall
> team effort.
>
> Position contingent upon funding.
>
> TO APPLY:
> Send letter/resume and salary requirements to HR Department, American
> Councils, 1776 Massachusetts Avenue, Suite 700, Washington, DC 20036.
> Fax: 202-572-9095 or 202-833-7523; email:
> resumes at americancouncils.org.
> Affirmative Action / Equal Opportunity Employer.
>
> American Councils improves education at home and abroad through the
> support of international research, the design of innovative programs,
> and the exchange of students, scholars, and professionals around the
> world. American Councils employs a full-time professional staff of
> over
> 370, located the U.S. and in 40 cities in 24 countries of Eastern
> Europe, Eurasia, Asia and the Middle East.
>
> ++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
> ++++
> +++++++++
> Communications and Alumni Officer
> Overseas Language Programs
> Washington, DC
>
> Position Description
> SUMMARY:
> Based in Washington, DC, the Communications and Alumni Officer will
> assist in the administration of American Councils study abroad
> programs
> focused on training approximately 300 speakers of critical
> languages per
> year through intensive summer language institutes in East Asia and
> Eurasia.
>
> The Communications and Alumni Officer will report to the Project
> Director and will be charged with coordinating and facilitating the
> flow
> of information among a variety of program constituents, including
> program staff, participants, alumni, board members, and university
> partners. The position entails developing a program website,
> maintaining
> a database of program reports, and coordinating updates and
> revisions to
> program materials. The Communications and Alumni Officer will work
> closely with the Project Director and American Councils program
> staff to
> promote and administer a grants competition for program alumni and
> coordinate a variety of program follow-on activities.
>
> The position will require close attention to detail, strategic
> thinking,
> the ability to handle multiple tasks and work independently, and a
> readiness to communicate with diverse groups of people. Some travel
> may
> be required.
>
> DUTIES & RESPONSIBILITIES:
> * Respond to telephone calls and e-mail inquiries; assist in daily
> coordination of team activities;
> * Assist in organizing advisory board meetings, including making
> travel arrangements;
> * Coordinate and conduct informational presentations about
> American Councils programs for students and faculty, including
> promotional trips to U.S. universities and conferences;
> * Oversee department website, including developing and managing
> website content;
> * Coordinate updates and revisions to program handbooks, policies
> and materials;
> * Assist in the development of a reporting and notification system
> for program constituents, including program participants and alumni,
> domestic and international partners;
> * Assist in compiling of grant proposals and reports;
> * Develop and maintain an online alumni network;
> * Work with language advisory board members to enhance the content
> of on-line language learning resources for program participants;
> * Oversee a small-grants competition for program alumni; and
> * Coordinate a variety of follow-on activities for program alumni.
>
>
> Qualifications:
> * BA required; MA preferred;
> * Study abroad or international work experience preferred;
> * Strong written and oral communication skills in English;
> knowledge of a critical language preferred;
> * Ability to communicate effectively and in a timely fashion with
> numerous constituents;
> * Strong organizational skills and attention to detail;
> * Ability to work independently while contributing as a member of
> a team;
> * Experience in creating marketing and advertising strategies
> preferred;
> * Previous program administration experience; and
> * Experience working with websites, electronic media and databases
> preferred.
>
>
> Position contingent upon funding.
>
> TO APPLY:
> Send letter/resume and salary requirements to HR Department, American
> Councils, 1776 Massachusetts Avenue, Suite 700, Washington, DC 20036.
> Fax: 202-572-9095 or 202-833-7523; email:
> resumes at americancouncils.org.
> Affirmative Action / Equal Opportunity Employer.
>
> American Councils improves education at home and abroad through the
> support of international research, the design of innovative programs,
> and the exchange of students, scholars, and professionals around the
> world. American Councils employs a full-time professional staff of
> over
> 370, located the U.S. and in 40 cities in 24 countries of Eastern
> Europe, Eurasia, Asia and the Middle East.
>
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