Further news on SignWriting Linguistic Society Conference

[Valerie Sutton]

SignWriting List
May 19, 2008

Hello Charles and Everyone!
This is an amazing accounting, Charles...What a lot of work you have  
done!

This conference is projected to be in the Fall of 2009 or 2010? There  
is time, that is good.

People can take care of their own travel expenses and hotels...at  
least that is my feeling any way. If you just total the costs of the  
actual facilities at Gallaudet, that is all that matters...I hope you  
don't have to commit to anything real soon...what is the deadline for  
commitment to Gallaudet?

And thank you for thinking of my traveling costs or housing costs...As  
you know, I haven't traveled for over a decade, because of health  
reasons. It has been 10 years since I have traveled from the southern  
California area. Maybe if my health is good enough at the time I can  
consider it...I cannot make any promises...

If I do travel to the conference, I will pay for my traveling expenses  
and hotel privately...so that will not be a burden on the conference  
costs. I might be able to stay with family in Washington DC...

I could address the conference anyway, through technology, so it could  
still be one-on-one and live in some way...I could plan to do Skype  
conferencing with each person at the conference too...so there are  
many ways to travel today without leaving home!

Right now anyone can call me on Skype and we can meet, and learn  
SignWriting together, face to face...no traveling required. Just write  
to ask for an appointment...

Do you really think you need 6 rooms?...There is no harm in keeping it  
small. If you start a call for papers, that might help to see how many  
people are really planning to attend...Some conferences lose money, if  
they do not have enough people to attend to cover the costs, so if you  
could have a call for papers, you will find out how many people are  
planning to come...75 participants would be great for a new conference!

And the Center for Sutton Movement Writing will pay for the  
interpreters, including the tactile interpreting needed for Andre and  
any other Deaf-Blind or Blind participants...

I look forward to hearing more...keep us informed...

Val ;-)

-----------




On May 19, 2008, at 5:35 AM, Charles Butler wrote:

> I had a tour of the facility at Gallaudet University Kellogg Center  
> yesterday.  I should be getting a proposal from the director this  
> week.  The place is gorgeous and has top of the line AV equipment  
> including the possibility of teleconference.  Hoping we can have as  
> many people participate as possible.  I'm basing my figures on 75  
> participants.
>
> Roughly:
>
> Meal Plan - $150.00/person (includes breakfast, lunch, and snack for  
> Friday, Saturday, and Sunday).
>
> Food functions count against meeting room fees so this may help  
> considerably.
>
> Hotel Room - Roughly $160 - $180/night depending on the season, 70  
> room nights (30 per night/doubly occupancy).
>
> Meeting rooms - Roughly $4800 for 6 rooms, which open up into two  
> rooms for group sessions, may include (short term) a tiered room set  
> aside for teleconferencing.
>
> Interpreters - This will be the larger fee depending on our class  
> size and schedule.  Interpreters run approximately $50/interpreter,  
> minimum 2 hours.  If we are to run for 10 hours on Friday, 10 hours  
> on Saturday, and 4 on Sunday, then that's 24 x 50 x 2 = $2400.00 and  
> that is only if we had only one session of 3 or 4 simultaneous  
> interpreted, including 2 interpreters for the time.  (I'm counting  
> $4800).
>
> Transportation for Valerie Sutton from California - $350.00 and $600  
> housing, or equivalent teleconferencing fee.
>
> Bottom line = $4800 (meeting rooms) + $4800 (interpreters) + $1000  
> (travel) + $7500 (meal plans) + $1260 (hotel rooms) = $10600 + $9760  
> = $20360 (the $7500 may reduce the meeting room cost considerably).
>
> The cost per person comes out roughly $271.40 (based on 75 people,  
> which considering that this covers hotel room and meals is not bad  
> at all).  I'm basing this on double occupancy in the hotel room (30  
> rooms per night).  This is not counting any grants which would help  
> reduce those costs or offsets for meals.
>
> Charles
>
>
>
>
>
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