Job Opening at ACTR

[Beth Gelman]

Office Director
Nizhny Novgorod, Russia


Position Description


SUMMARY:
The Office Director is the key individual in the field office responsible for oversight of the Freedom Support Act Future Leaders Exchange Program (FSAFLEX), undergraduate, graduate, post-graduate, and teacher exchange programs.  Primary responsibilities include: recruitment and testing of potential program participants; orientation and coordination of logistics for participants; oversight of administrative and finance functions; participation in coordination of alumni events; and liaison with US and Russian government officials; and development of initiatives related to American Councils' work in the region.  The Office Director reports to the Russia Regional Director, and works in conjunction with: Moscow administrative officers, Washington-based program managers and Washington-based Vice President for Field Operations.

PRIMARY RESPONSIBILITIES INCLUDE: 
Administration and Finance Duties:  
· Organize and maintain all participant document files;
· Respond to inquiries and correspondence related to all programs;
· Assist with recruitment of new recruiters;
· Prepare materials for fall seminar;
· Prepare and submit timesheets twice a month; 
· Oversee and conduct performance reviews for FSN staff;
· Monitor outgoing and incoming funds; 
· Provide Moscow office with monthly field reports
· Provide DC office with finance reports monthly, and budgets every six months;
· Make payments for office rent, phone, and supplies 

Alumni Events:  
· Appoint and oversee alumni assistants;
· Assist in organizing and implementing events; 
· Prepare report on alumni events; 	
· Monitor recruiters' alumni activities



Government Liaison:
· Meet with ministry officials before the competition to provide information and overview of the competition process; keep them informed of changes regarding the competition;
· Provide ministry officials with program and competition materials, as requested;
· Facilitate meeting between ministry and candidates and parents; and
· Maintain regular communications with US Consulate staff on recruitment, processing, participant on-program support, and alumni programming.

Recruitment/Testing:  
· Assist recruiters in finding travel companions;
· Prepare contracts for travel companions;
· Oversee recruitment activities to assure the competition is conducted properly and in a timely manner;
· Secure advertising and testing location;
· Conduct testing;
· Organize and participate in meetings with candidates, finalists and their parents;
· Conduct interviews with candidates;
· Prepare materials for finalist packets;
· Prepare correspondence with candidates, finalists, those not selected, and alternates;

Orientation:  
· Organize and conduct meetings for all finalists and alternates;
· Respond to requests and relay information to finalists and alternates;
· Assist in all travel and lodging logistics:  meeting flights; transporting to hotels; organizing meeter greeters;
· Assist with participant orientation registration; 
· Organize parents' meeting, including contributions from alumni, local assistants, and Americans;
· Serve as liaison with ministry officials to attend; 

Returning Participants:  
· Maintain contact with parents of returning students;
· Organize and conduct meeting for parents of returning students;
· Purchase travel tickets for returning students;

QUALIFICATIONS:
· Program administration experience;
· Supervisory experience;
· Fluent in Russian and/or regional languages;
· Experience traveling extensively under difficult conditions;
· Experience in budget management;
· BA in relevant field (e.g. Russian language, Russian area studies, education, etc.) required; advanced degree preferred
TO APPLY:
Send letter/resume and salary requirements to OD Nizhny Search, American Councils, 1776 Massachusetts Avenue, Suite 700, Washington, DC  20036.  Fax: 202-872-9178 or 202-833-7523; www.actr.org; email: resumes at actr.org. Affirmative Action / Equal Opportunity Employer.

The American Councils for International Education: ACTR/ACCELS is a private, non-profit educational association and exchange organization devoted to improving education, professional training and research within and regarding the former Soviet Union (FSU).  The American Councils administers academic exchange and training programs in virtually all fields; provides educational advising and academic testing services throughout the FSU; and organizes conferences and seminars in the US and abroad for its membership, exchange participants, alumni, and professional groups.   The American Councils manages a budget funded from multiple sources of approximately $50M, employs a staff of more than 400, and operates offices in 12 countries of the former Soviet Union.

-------------------------------------------------------------------------
 Use your web browser to search the archives, control your subscription
  options, and more.  Visit and bookmark the SEELANGS Web Interface at:
                  http://home.attbi.com/~lists/seelangs/
-------------------------------------------------------------------------