Job Opening

[Billie Young]

Program Assistant, Higher Education
Washington, DC
Position Description


SUMMARY:
The Higher Education Program Assistant provides administrative support to the Managing Director for Higher Education Programs.  The Program Assistant provides support in the overall management of higher education programs, and has a specific portfolio of duties related to alumni programming. The Higher Education Program Assistant reports to the Managing Director for Higher Education and works in cooperation with Program Managers for the higher education and training programs.

PRIMARY RESPONSIBILITIES INCLUDE: 

General Office Support
· Assists in the scheduling of appointments for the Managing Director;
· Assists with travel arrangements for the Managing Director (tickets, visas 
  etc);
· Organizes, produces and maintains office files, reports, legal documents, 
  records, etc.;
· Maintains address, phone, and e-mail lists; prepares and distributes 
  correspondence; coordinates and carries out mailings; 
· Tracks and categorizes expenditures as requested, and prepares check requests for payments and reimbursements for expenses;
· Produces documents, and proofreads, prints, and photocopies materials.

Alumni Programs
· Assist with data gathering and tracking of alumni of higher education 
  programs;
· Assists with compiling and producing reports on alumni activities
· Provides administrative support for review of proposals for alumni grants 
  (LIGP), reports and disbursement of grant funds.
· Assists with logistics and materials for training conferences 

Research
· Produces reports, as requested by the Director, using computer-based 
  spreadsheet, database, and/or text files.
· Gathers information, at the request of the Managing Director, from data in 
  the participant database.

Other Duties
· Reads and translates Russian documents into English; translates Managing
  Director's correspondence into Russian upon request.
· Performs other related duties and handles projects as requested by the 
  Managing Director 

QUALIFICATIONS:
· Bachelor's degree
· Excellent oral and written communication skills
· Proficiency with word processing, spreadsheet (MS Excel), and database
  (MS Access) software
· Strong organizational skills
· Effective interpersonal skills
· Russian language skills required

Send letter/resume and salary requirements to Program Assistant Higher Education Search, American Councils, 1776 Massachusetts Avenue, Suite 700, Washington, DC  20036.  Fax: 202-872-9178 or 202-833-7523; www.actr.org; email: resumes at actr.org. Affirmative Action / Equal Opportunity Employer.

The American Councils for International Education: ACTR/ACCELS is a private, non-profit educational association and exchange organization devoted to improving education, professional training and research within and regarding the former Soviet Union (FSU).  The American Councils administers academic exchange and training programs in virtually all fields; provides educational advising and academic testing services throughout the FSU; and organizes conferences and seminars in the US and abroad for its membership, exchange participants, alumni, and professional groups.   The American Councils manages a budget funded from multiple sources of approximately $50M, employs a staff of more then 400, and operates offices in 12 countries of the former Soviet Union.

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