Job Opening

[Billie Young]

Administrative Assistant, Field Operations
Washington, DC
Position Description


SUMMARY:
The primary role of the Administrative Assistant is to provide administrative support to the Vice President for Field Operations (VP/FO).  The Administrative Assistant independently performs a broad range of tasks aimed at providing information to and on behalf of the Vice President for Field Operations.  Further, the Administrative Assistant provides assistance in the overall management of the office of the Vice President for Field Operations.

The Administrative Assistant reports to the Vice President for Field Operations and works in cooperation with senior staff and regional directors.

PRIMARY RESPONSIBILITIES INCLUDE: 

Research
· Gathers information, at the request of the Vice President for Field  
  Operations, from a broad range of internal and external sources including:  
  internet, archives, current files, published materials, etc.; and
· Produces reports, as requested by the Vice President for Field Operations 
  or senior staff, using computer-based spreadsheet, database, and/or text   
  files.

Finance
· Prepares check requests for payments and reimbursements for expenses
  related to Vice President for Field Operations' office; and
· Assists in the preparation of financial reporting documents for the office of 
  the Vice President for Field Operations.

External Relations
· Serves as liaison with representatives of other organizations (e.g. attorneys,
  etc.) on the Vice President for Field Operations' behalf;
· Prepares and distributes invitations, notes, responses, etc. on behalf of the
  Vice President for Field Operations; and
· Assists in responding to requests for information from the office of the Vice 
  President for Field Operations.

Travel
· Assists with travel arrangements for the Vice President for Field Operations; 
· Serves as liaison with hosting organization concerning logistics of Vice 
  President for Field Operations' travel (e.g. lodging, arrival/departure, 
  transportation, etc.); and
· Obtains passport and visas.

General Office Support
· Assists in the scheduling of appointments for the Vice President for Field
 Operations;
· Assists in obtaining official documents required for overseas office 
  operations;
· Places outgoing telephone calls and faxes for the Vice President for Field 
  Operations;
· Serves as the Vice President for Field Operations' liaison with office staff as
  needed;
· Organizes and maintains office files, reports, legal documents, records, etc.;
· Places orders for materials, supplies, memberships, subscriptions, etc. for 
  the Vice President for Field Operations;
· Maintains address, phone, and e-mail lists; prepares and distributes 
  correspondence; coordinates and carries-out mailings; and
· Prepares typewritten copy, proofreads, prints, and photocopies materials.
 
Other Duties
· Provides assistance to the Vice President for Field Operations with related 
  activities involving external parties:  opening bank accounts, government 
  reports/filings, etc.; and
· Performs other related duties and handles projects as requested by the Vice
  President for Field Operations or senior staff.

QUALIFICATIONS:
· Bachelor's degree
· Excellent oral and written communication skills
· Proficiency with word processing, spreadsheet, and database software
· Strong organizational skills
· Effective interpersonal skills
· Russian language skills required

TO APPLY:
Send letter/resume and salary requirements to Administrative Assistant Field Operations Search, American Councils, 1776 Massachusetts Avenue, Suite 700, Washington, DC  20036.  Fax: 202-872-9178 or 202-833-7523; www.actr.org; email: resumes at actr.org. Affirmative Action / Equal Opportunity Employer.

The American Councils for International Education: ACTR/ACCELS is a private, non-profit educational association and exchange organization devoted to improving education, professional training and research within and regarding the former Soviet Union (FSU).  The American Councils administers academic exchange and training programs in virtually all fields; provides educational advising and academic testing services throughout the FSU; and organizes conferences and seminars in the US and abroad for its membership, exchange participants, alumni, and professional groups.   The American Councils manages a budget funded from multiple sources of approximately $50M, employs a staff of more then 400, and operates offices in 12 countries of the former Soviet Union.

-------------------------------------------------------------------------
 Use your web browser to search the archives, control your subscription
  options, and more.  Visit and bookmark the SEELANGS Web Interface at:
                  http://home.attbi.com/~lists/seelangs/
-------------------------------------------------------------------------