Program Hub Director vacancy in Kyiv, Ukraine

[Kitt Poole]

PROGRAM HUB DIRECTOR 
Kyiv, Ukraine

SUMMARY:
The Program Hub Director is the key individual in the field office responsible for oversight of the Future Leaders Exchange Program (FLEX) in Ukraine.  Primary responsibilities include:  recruitment and testing of potential program participants; orientation and coordination of logistics for participants; oversight of administrative and finance functions; overall coordination of alumni events; planning and conducting staff training conferences; and liaison with US and foreign government officials.  The position reports to the Ukraine Country Director and works in conjunction with the Moscow-based program manager and administrative officers, the Washington-based program managers, and the Washington-based Vice President.

Primary Responsibilities Include: 
Administration and Finance Duties:  
§	Organize and maintain all participant document files;
§	Respond to inquiries and correspondence related to FLEX;
§	Assist with recruitment of new recruiters;
§	Coordinate logistics for three annual training conferences;
§	Supervise and provide oversight of Kyiv FLEX staff;
§	Conduct performance reviews for Kyiv FLEX staff;
§	Monitor outgoing and incoming funds; 
§	Provide financial reports and budgets as required.
Alumni Events:  
§	Manage overall alumni programming, overseeing Program Officer directly responsible in Ukraine;
§	Act as liaison on alumni programming with Eurasia FLEX Alumni Program Manager, US Embassy and Ukraine Country Director;
§	Monitor alumni activities.
Foreign Government Liaison:
§	Meet with ministry officials before the competition to provide information and overview of the competition process; keep them informed of changes regarding the competition;
§	Provide ministry officials with program and competition materials, as requested; 
§	Maintain relations with US Embassy officials and other donors.
Recruitment/Testing:  
§	Coordinate recruitment schedule for Ukraine;
§	Oversee the selection of recruiter assistants including the preparation of contracts;
§	Prepare materials for recruitment, including printing of relevant materials;
§	Oversee recruitment to assure timely and proper conduct and completion of the competition;  travel to recruitment destinations, as needed, to assist in completion of the recruitment process;
§	Secure advertising and participant testing locations;
§	Conduct participant testing;
§	Organize and participate in meetings with finalists candidates and their parents;
§	Conduct interviews with finalist candidates;
§	Prepare materials for finalists' packets;
§	Prepare correspondence with candidates, finalists, those not selected, and alternates;
Orientation:  
§	Organize and conduct notification meetings or phone calls for all finalists and alternates;
§	Respond to requests and relay information to finalists and alternates;
§	Assist in all travel and lodging logistics: meeting flights; transportation to hotels; organizing meeting greeters;
§	Assist with participant registration;
§	Supervise and teach pre-departure orientations for all finalists;
On Program Support
§	Be the point of contact for parents of finalists on program;
§	Relay information from parents to Washington, DC based staff;
§	Participate in the resolution of on-program support issues. 
Returning Participants:  
*	Maintain contact with parents of returning students;
*	Assist in meeting students at Gateway and facilitating their onward travel.

Qualifications:
§	Program administration experience;
§	Supervisory experience;
§	Fluent in Ukrainian and/or Russian;
§	Experience traveling extensively under difficult conditions;
§	Experience in budget management;
§	BA in relevant field (e.g. Ukrainian language, area studies, education, etc.) required; advanced degree preferred;
§	Classroom teaching experience;
§	Prior experience with the FLEX program preferred.

TO APPLY:
Select this link and follow the prompts:  https://home.eease.adp.com/recruit/?id=551515 

Affirmative Action / Equal Opportunity Employer.
American Councils improves education at home and abroad through the support of international research, the design of innovative programs, and the exchange of students, scholars, and professionals around the world.  American Councils employs a full-time professional staff of over 370, located in the U.S. and in 40 cities in 24 countries of Eastern Europe, Eurasia, Asia and the Middle East.

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