[Lexicog] Exporting & Printing in Shoebox

Tue Aug 30 17:23:35 UTC 2005

Thanks Kim!

I'm actually using Shoebox 5 on a Mac, but the general ideas and most of the
specifics of your instructions apply just fine.

As of a few months ago, I heard that Toolbox is coming to the Mac sometime
in early 2006. I don't know if Apple's decision to switch to Intel
processors, or anything else for that matter, has affected that timeline.

Anyhow, your response helped me a great deal. Here's what I did.

I made a copy of the mdf_e.dot template and renamed the copy mdf_eKaruk.dot

I went to the Format>Style menu item and made the appropriate changes to the
Header Style and the scientific name style.  With my header problem, I set
the Before and After Spacing to 3pt.

I saved my changes and quit Microsoft Word.

Back in Shoebox, I went to File>Export, selected the MDF Export Process and
clicked Modify.  As you said to do, I pointed Shoebox to the mdf_eKaruk.dot
by using the Audience Setup... button.

Thanks again,

-- 
Susan Gehr
Karuk Language Program Director
Karuk Tribe of California
PO Box 1016, Happy Camp, CA 96039
(800) 505-2785 x2205

Karuk Language Resources on the Web - http://www.karuk.org/
Karuk Section of William Bright's Site - http://ncidc.org/bright/karuk.html

On 8/30/05 7:35 AM, "Kim Blewett" <kim_blewett at sil.org> wrote:

> Hi Susan,
> I'm assuming you are using Windows, the Export--Multi Dictionary Formatter
> feature in Toolbox, and exporting your dictionary to Word. If not, what I
> say may need to be re-interpreted. Especially, I don't know how Toolbox on a
> Mac works...
> 
> First thing to check is: After the dictionary opens in Word, you're supposed
> to go to the Tools Menu, and select "Finish Exporting from Toolbox." This
> runs some macros which may possibly fix your clipped header problem.
> 
> If you've done this, your #2 problem is easy to fix: Place the cursor into a
> scientific name and note the style name that's attached. Go to Format
> Menu--Styles, and choose the Scientific Name style. Modify this style to
> remove underlining, and before you click OK make sure the little box "Add to
> template" is checked. This will change this style permanently for that
> template.
> 
> If your #1 problem, clipped headers, is still a problem you can do the same
> thing with the Header style: Either make the font size a bit smaller or
> check to make sure that the Paragraph Line Spacing is "automatic," or
> "single," or at least set to a point size that's big enough for the font
> point size, allowing for your diacritics. Again, to make any changes
> permanent check "Add to template." If you forget to do this, you may
> "Modify" the style again and check "Add to template," even though you're not
> making any other changes.
> 
> If this doesn't solve your clipped headers, perhaps you need to increase the
> available Header space? Play with the Page Setup of your dictionary--change
> the top margin and Header placement (on the Layout tab).
> 
> When you get the Page Setup settings you want, to make them permanent you
> need to open the template directly. You should probably make a copy of the
> original template first, adding Karuk to the filename or something.
> 
> IMPORTANT: If you change the name of the template, you must also add this
> new template to your Toolbox Export process! You'll find the template
> specified if you open the File--Export box, select Multi Dic..., click
> Modify, then click Audience--Setup... I think the default English Audience
> template will be "mdf_e.dot." Save your new custom template in the same
> folder.
> 
> Also IMPORTANT: If you want to export with a "National language Audience,"
> you'll also have to customize the mdf_n.dot template, which you should see
> in the Audience--Setup window.
> 
> OK, you've made a copy of the template. Now open it directly in Word, either
> by right-clicking on the filename in Explorer, or in Word select File--New,
> choose Files of Type: Document Templates, then browse to find it. You can
> play with the Page setup--page size, margins, header placement, etc. Then
> save (make sure it's set to Type: Templates). Then make sure you tell
> Toolbox to use this template next time you export the dictionary.
> 
> So to summarize: Style formatting changes can be made to a template anytime,
> but to permanently change Page Setup you need to open the template directly
> and save it "as Template."
> 
> I hope this helps. Sorry if I've given more details than you need... Maybe
> someone else can use this discussion as well.
> Kim Blewett
> 
> -----Original Message-----
> From: lexicographylist at yahoogroups.com
> [mailto:lexicographylist at yahoogroups.com] On Behalf Of Susan Gehr
> Sent: Monday, August 29, 2005 8:40 PM
> To: lexicographylist at yahoogroups.com
> Subject: [Lexicog] Exporting & Printing in Shoebox
> 
> I'm printing out a draft of the Karuk-English dictionary, and there
> are two things I want to fix.
> 
> 1.  The header words at the top of the page are clipped at the top.
> The ascenders and the accent marks of these words are getting
> cut off.  
> 
> The one thing I can pin this problem to is that the default page
> setup seems to be for 'US Letter Small'  rather than simply US
> Letter.
> 
> 
> 2.  I don't want the scientific names italicized and underlined -
> just italicized. 
> 
> How can I permanently change the stylesheet, or make a Karuk
> dictionary stylesheet that specifies these properties?
> 
> Thanks!
> Susan Gehr
> Karuk Language Program
> Karuk Tribe of California
> 
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